Faculty and Staff Resources


We receive academic unit scholarship awards through this database. Staff members appointed to use the database on behalf of their academic unit can gain access to the site by contacting the assistant director of scholarships

Scholarship submission deadlines

Please submit scholarship information to us by these deadlines to ensure that the award will be posted to your students' award packages before the start of each term.

  • Fall semester – June 15
  • Spring semester – November 1
  • Summer semester – May 1


Access Work-Study management system

Please email Mark Jeffries, Work-Study coordinator, to set up a training. Once you have completed the training you will receive approval to access the Work-Study Management System to start managing your department’s Work-Study students.

Request pay rate change

  1. Email Mark Jeffries stating the pay rate change amount.
  2. Submit an updated ePAF to you HR liaison to be formally updated with HR and the Payroll Office.

Revoke Work-Study authorization

Email Mark Jeffries on the final day of the student’s employment with your department. The student must be revoked from their position before the job can be reposted to Handshake.

Reasons to revoke a student's authorization

  • The student no longer qualifies for the Federal Work-Study program
  • The student is being let go from the position
  • The student graduated in December, and the department wants to reopen the allocation for a Spring work-study student

Reason the student's authorization cannot be revoked

  • The student has used 65% or more of a full academic year work-study award, meaning the student has earned approximately $3,000 of a $4,600 work-study award