Required Reading – Understanding Your Financial Aid

Last Updated: 2/10/2020

Introduction

This page is designed to help you understand your financial aid award. It explains how financial aid is awarded, your rights and responsibilities as an award recipient, and answers many of the basic questions associated with your awards. It is important that you thoroughly review this information. If, after reviewing this page, you have additional questions please browse our website or contact our office anytime at 816-235-1154 or finaid@umkc.edu.

How to Find Your Award on Pathway

Once you’ve received your award notice via letter and/or email, you can access your awards through Pathway. Pathway allows you instant access to critical financial aid information such as missing information, financial aid eligibility, and award information.

To access Pathway, go to pathway.umkc.edu. Log-in to Pathway using your UMKC user name and password.

IMPORTANT NOTE:  In order to view your financial aid awards online, you must first review and agree with the terms of the e-Consent for Campus Finance/Student Records access in Pathway. E-Consent for Campus Finance/Student Records allows you to access your student account and financial aid information online. The opportunity to agree or disagree with the electronic access through UM E-Consent can be found when you initially log into Pathway under the Menu at the top left of the screen.

Once you are logged into Pathway, follow these steps to locate your award offer.

  1. Select Student Center
  2. Select Accept/Decline Awards
  3. Select the Aid Year you wish to view (2021 represents Fall 2020, Spring 2021, and Summer 2021)

Reviewing & Accepting Your Financial Aid

What to Do Now

  1. Review each of your awards and refer to this page for information about the awards that you have been offered and important requirements and policies. Click on any award to learn more details.
  2. Read the Important Messages section at the bottom of your award notice. Also, be sure to read the Consumer Information by clicking on the link at the bottom of the page.
  3. Accept or Decline each type of aid you have been offered. Mark the appropriate checkbox after the award.  If you decline a loan, you can contact the Financial Aid and Scholarships Office to request that the loan be reactivated at any time during the first 3 months of the semester.
  4. Adjust any loans by reducing them in the “Accepted” box next to the amount in the “Offered” box. You must check the “Accept” box in order to adjust the award. You may decline any portion of your loan offer without affecting the other aid you are accepting. Please contact the Financial Aid and Scholarships Office if you need to reduce a Federal Work-Study award. Please note that if you are awarded both a Subsidized and Unsubsidized Federal Direct Loan, you must accept your full Subsidized Loan before you can receive the Unsubsidized Loan.
  5. Submit your award notice by clicking the Submit button. This is required before your aid will be processed.

NOTE:  Notify the Financial Aid and Scholarships Office if you are receiving additional aid awards (i.e., scholarships, departmental awards, fellowships, etc.) that are not listed on your award notice.

What to Expect Next

Respond to Any Requests
If the Financial Aid and Scholarships Office requests any additional information from you, respond immediately to avoid any delay in your awards paying toward your UMKC bill. The UMKC Financial Aid and Scholarships Office sends all official communication to your UMKC assigned email address, so it is important to regularly check your UMKC email and your To-Do list in Pathway. Your To-Do list can be found in Pathway by clicking Self Service > Student Center. The To-Do list is located on the righthand side.

Loan Entrance Counseling
First-time UMKC Direct Loan borrowers must complete loan entrance counseling before receiving a Direct Loan payment. If you accept a Direct Subsidized or Direct Unsubsidized loan, you will need to complete entrance counseling online at StudentAid.gov.

Complete/Sign All Applicable Promissory Notes
If you are a first-time UMKC Direct Loan borrower, you must complete a Direct Loan Master Promissory Note (MPN) online at StudentAid.gov to receive your funds. If you accept a Direct Subsidized or Direct Unsubsidized loan, you will need to complete a Subsidized/Unsubsidized MPN.

If you have been awarded a Grad PLUS Loan, you must complete an additional Grad PLUS MPN at StudentAid.gov.

If you accept a Parent PLUS Loan, a Parent PLUS loan Application must be completed by the parent and the parent must also sign an MPN at StudentAid.gov.

If you have been awarded a Health Professions, Loan for Disadvantaged Students (LDS), Nursing or institutional loan, you must complete additional loan documents (promissory note or MPN, Rights and Responsibilities Statement) before funds can be disbursed. An email will be sent to you when your note is ready to be signed. You will then need to go to Heartland Educational Computer Systems, Inc. (Heartland ECSI) https://www.ecsi.net/proms4/ to sign your promissory note or MPN. Health Professions, Nursing Loan and institutional loan recipients must complete a new promissory note each year.

Informed Borrower Confirmation
Beginning with the 2020-2021 academic year, if you or your parent accepts a Direct Loan, you will be required to view how much you currently owe in federal student loans, and to acknowledge that you have seen this amount before we can process your loan funds. This Informed Borrower Confirmation process will be available in April 2020 and must be completed online at StudentAid.gov.

Interest in Work-Study
Work-Study is awarded on a first-come, first-served basis, and indicating interest in work-study on the FAFSA does not guarantee you will receive the award, as funding is limited. If you are not awarded work-study, you should submit a written request to the Financial Aid and Scholarships Office to be added to the work-study wait-list. As funds become available throughout the year, the Financial Aid Office will award students off of this list in order of the waitlist request date. Priority will be given to students who have previously worked a work-study job.

Award Adjustments
If any of your awards must be adjusted at any time, you will be notified by an email to your UMKC email account that you have a revised award notification available on Pathway. Awards not accepted within 14 days of being offered may be canceled.

External Scholarships and Other Financial Resources

External scholarships and other financial resources are funds you may have received from sources outside your family, including private scholarships offered to you from your high school, church, or community; merit scholarships; awards and scholarships from your state; and some prepaid tuition plans.

Students may seek scholarships from private sources as well as UMKC academic units and departments. According to federal regulations and university policies, these forms of assistance must be considered among the student’s financial resources when eligibility for need-based aid is determined. They will, however, improve your overall aid package. In general, if you receive other aid (including scholarships from UMKC academic units or departments), it will first be applied against any costs that have not been accounted for in your financial aid package (i.e., the gap, if one exists, between the cost of attendance and your EFC plus the financial aid offered). Next, it will be used to reduce your loan or Work-Study award, thus reducing the funds you must borrow or earn by working. Only then, if all loan and Work-Study awards have been replaced by scholarships or other resources, will the amount of your grant aid be reduced.

Terms and Conditions

When you accept the offer of financial aid specified on your award notification page, you agree to accept and fulfill the following responsibilities, including the terms and conditions set by the federal regulations for financial aid.

Additional Assistance Received

If you receive additional funds not listed on your award notice (community or organizational scholarships, departmental awards, etc.), report them immediately to the Financial Aid and Scholarships Office even if you know the office making the award will advise us directly. If there is any change to your financial aid eligibility because of the additional assistance, you will receive a letter and/or e-mail notification that you have a revised award. Whenever you receive additional assistance, your awards may be adjusted or reduced, even if your aid has already been disbursed to you.

Previously Received Federal Title IV Aid

You must not be in default on any federal educational loan or owe any refunds on federal grants received at postsecondary institutions.

Use of Funds

You may use funds listed on your award notice only for educationally related expenses, including living expenses incurred at the University of Missouri-Kansas City.

Enrollment Requirements

UMKC generally pays aid to student accounts on the Monday prior to the start of each semester. Please review your enrollment prior to this timeframe and make sure that your enrollment matches the enrollment indicated in your important messages. The Financial Aid and Scholarships Office will review your enrollment and adjustments will be made if your enrollment status and cost of attendance do not match prior to your first disbursement. Your enrollment will continue to be monitored and adjusted as necessary during the 100% refund period each semester.

IMPORTANT NOTE:  Most financial aid requires a student to be enrolled at least half-time to receive financial aid. Be sure to notify our office no later than three weeks before the beginning of the semester if your enrollment will not match what is listed in the important messages to ensure that adjustments can be made prior to the disbursement of your aid.

Undergraduate Student Required Enrollment

All undergraduate students are awarded based on full-time enrollment (12 credit hours) in undergraduate courses. If you do not plan to enroll in a minimum of 12 credit hours you must notify the Financial Aid and Scholarships Office no less than three weeks prior to the beginning of the term or as soon as you know there will be a change. The initial tuition amount included in your Cost of Attendance may include an estimate for more than 12 hours, depending on the average enrollment of all full-time undergraduate students. Courses that do not count toward your undergraduate degree are not taken into consideration for the purposes of awarding or disbursing federal financial aid. Courses taken for audit or graduate level do not count as part of the required credits for financial aid disbursement.

The chart below indicates the number of credit hours required to fulfill the stated financial aid enrollment status for an undergraduate student. These statuses are also reported to the National Clearinghouse for the purposes of loan deferment and forbearance. Enrollment status reported by the Records & Registration Office for other purposes may differ from the chart.

Required Credit Hours (Fall, Spring, Summer) Financial Aid Enrollment Status
12 + credit hours Full-time
9 – 11 credit hours Three-Quarter time
6 – 8 credit hours Half-time
5 or less credit hours Less than Half-time

Graduate Student Required Enrollment

All graduate students are awarded based on half-time enrollment (5 credit hours) in graduate courses. If you plan to enroll in more or less than 5 credit hours, you must notify the Financial Aid and Scholarships Office no less than three weeks prior to the beginning of the term or as soon as you know there will be a change.  Courses that do not count toward your graduate degree are not taken into consideration for the purposes of awarding or disbursing federal financial aid. Courses taken for audit or undergraduate level courses that have not been approved for graduate credit do not count as part of the required number of credits for financial aid disbursement.

The chart below indicates the number of credit hours required to fulfill the stated Financial Aid Enrollment Status for a graduate student. These statuses are also reported to the National Clearinghouse for the purposes of loan deferment and forbearance.  Enrollment status reported by the Records & Registration Office for other purposes may differ from the chart below.

Required Credit Hours (Fall, Spring, Summer) Financial Aid Enrollment Status
9 + credit hours Full-time
5 – 8 credit hours Half-time
4 or less credit hours Less than Half-time

Professional Student Required Enrollment

All Law students are awarded based on full-time enrollment (10 credit hours). If you do not plan to enroll in 10 credit hours you must notify the Financial Aid & Scholarships Office no less than three weeks prior to the beginning of the term or as soon as you know there will be a change. Courses that do not count toward your Law degree are not taken into consideration for the purposes of awarding or disbursing federal financial aid. Courses taken for audit or undergraduate level courses that have not been approved for graduate credit do not count as part of the required number of credits for financial aid disbursement.

The charts below indicate the number of credit hours required to fulfill the stated Financial Aid Enrollment Status. These statuses are also reported to the National Clearinghouse for the purposes of loan deferment and forbearance. Enrollment status reported by the Records & Registration Office for other purposes may differ from the chart below.

Law Students

Required Credit Hours (Fall, Spring, Summer) Financial Aid Enrollment Status
10 + credit hours Full-time
5 – 9 credit hours Half-time

Dental, Medical, and Pharmacy

Required Credit Hours (Fall, Spring, Summer) Financial Aid Enrollment Status
12 + credit hours Full-time

Withdrawing from Coursework

The decision to withdraw from the University is often complicated and it is important that you understand all your options. If you find yourself considering withdrawal, please consult with your academic advisor, and please stop by the Financial Aid and Scholarships Office to speak with the Return to Title IV coordinator. We want you to be comfortable with your decision and aware of any financial consequences to your decision, should you decide to withdraw.

Withdrawing During the 100% Refund Period

The Financial Aid and Scholarships Office monitors your enrollment prior to the beginning of the semester and during the 100% refund period. If you withdraw from a course(s) prior to or during the 100% refund period, you may have your financial aid adjusted to match your enrollment.

Add/Drop Period Adjustments

Students’ enrollment is frozen at the end of the add/drop period – typically the fourth week of classes during the fall and spring semesters and at the end of the second week of classes during the summer semester. Once this date occurs, certain types of financial aid will be adjusted to reflect actual enrollment. Our office recommends that you review our Grant Adjustment Policy for more information.

Withdrawing After the Add/Drop Date

If you withdraw from courses after the fourth week of the term, you may be impacted by the federally required Satisfactory Academic Progress Policy. This policy outlines the academic requirements that must be met to continue to receive federal aid in future terms. One component of this policy requires that students make progress toward the completion of their degrees within a specified timeframe. Courses that are assessed with withdrawal (“W”) grades, not reportable (“NR”) grades, failed grades (“F”) and/or with incomplete (“I” ) can negatively impact students’ progress toward their degrees. Failing to meet Satisfactory Academic Progress requirements can result in termination of future financial aid.  It is important that all students thoroughly read and understand the Satisfactory Academic Progress Policy.

Withdrawing from Shorter Session Coursework (4-Week, 5-Week or 8-Week Courses)

All students who enroll in coursework that does not span the entire semester will receive a hold on their account. This hold will require students to speak with a financial aid representative before they will be able to withdraw from any coursework. Changes to your enrollment status, while enrolled in shorter session coursework, may cause changes to your financial aid award package. Please contact our office for additional information.

Totally Withdrawing from Courses after Aid has Been Disbursed for a Term

When a student officially withdraws from all coursework prior to the 60% point of the term, the Financial Aid & Scholarships Office is required by federal regulations to calculate the amount of financial aid the student is eligible to retain. The Return to Title IV Aid Policy and process is used to determine if a student will be required to repay disbursed aid from the term. Any student who intends to totally withdraw from a semester should thoroughly read the Return to Title IV Aid Policy and seek the counsel of a Financial Aid & Scholarships Office staff member prior to totally withdrawing from a semester.

If a student intends to withdraw from any or all courses within a term, this must be done officially through the Pathway system. Discontinuing class attendance without withdrawing through Pathway, does not constitute an official withdraw. Course instructors cannot withdraw students from courses, only students can withdraw themselves from courses. Instructors may indicate that a student stopped attending a course, which could result in the student being dropped for non-attendance. If a student does not intend to complete any coursework for a term and does not complete an official total withdrawal process, it can have negative consequences for receiving future financial aid.

Unofficially Withdrawing from Coursework

If you stop attending all classes without formally notifying the Registration and Records Office, you are considered to have ‘unofficially withdrawn’. Unofficially withdrawn students that received federal financial aid must also go through the Return to Title IV calculation. The calculation will be made using the 50% point of the semester as the withdrawal date unless the last date of your attendance in a class can be documented.

Loan Proration for Graduating Students

Students who will be graduating at the end of the fall semester will be subject to federal loan proration requirements.  The graduating student’s federal Direct Loans must be prorated based on the enrollment level during the fall term.  For additional information contact the Financial Aid and Scholarships Office.

How Financial Aid is Calculated

In order to determine how much financial aid you are eligible for, our office uses the following equation.

 

Cost of Attendance Cost of Attendance and Expected Family Contribution are the two basic components used to determine how much Need a student has for need-based financial aid.
Expected Family Contribution
= Need

Cost of Attendance or Estimated Financial Aid Budget – the estimated cost of attending the University of Missouri-Kansas City for a full academic year (fall and spring terms). It includes estimated amounts for tuition and fees, books and supplies, and housing and dining, plus a modest amount for personal expenses and transportation.

To find your Estimated Financial Aid Budget:

  1. In Pathway, click on Student Center
  2. Click View Financial Aid
  3. Select the Aid Year you wish to view (2021 represents Fall 2020, Spring 2021, and Summer 2021)
  4. Click on Financial Aid Summary
  5. Click on the Estimated Financial Aid Budget to see a breakdown of your Budget

*Note: The cost of attendance presented is a standardized estimate of various university charges and other educational expenses. Amounts are subject to change at any time, provided no increases to tuition/fees are effective unless approved by the governing board 30+ days prior to the beginning of the academic term to which the tuition and fees are applicable. Any approved revision of tuition/fees is effective regardless of whether they have been paid prior to the revision.

Expected Family Contribution (EFC) – the amount that the Federal Government determines that you and/or your family can contribute towards your cost of attendance.  Please Note: The EFC is not an amount you or your family will be billed. It is only used to assist with determining a student’s financial aid awards.  It is derived from an assessment formula that is applied uniformly to all aid applicants and considers the financial information provided on the Free Application for Federal Student Aid (FAFSA). The EFC is made up of two parts:

  • The Parent Contribution – an estimated amount based on your parent’s assets (including cash, checking, savings, money market accounts; investments and real estate holdings; and business equity), that your parents can contribute towards your college costs for the year. Allowances for living expenses (based on family size, taxes paid, the number of siblings in college, and asset protection for retirement) are built into the formula.
  • The Student/Spouse Contribution – an estimated amount that you and/or your spouse can contribute towards your college costs for the year. It is based on your income and a percentage of your savings and other assets.

Independent students do not have to provide parental information on the FAFSA. The EFC will be based upon the Student/Spouse Contribution only.  Independent health professional students are required to provide parental information only if they wish to be considered for certain types of aid from the Health Resources and Services Administration (HRSA).

 How Need is Calculated and Need-Based Aid Is Awarded

Your eligibility for need-based aid is the total Cost of Attendance minus your Expected Family Contribution and other financial resources.  In order to meet your need, the FASO first awards any federal, state and private grants and scholarships for which you are eligible (e.g.  Pell Grants, Supplemental Education Opportunity Grant, Access Missouri Grants, private and institutional scholarships).  Federal Work-Study is then added to financial aid packages of students with the greatest need based on the availability of funds.  Finally, federal Direct Loans are added to student packages.  The FASO attempts to distribute grant, Work-Study and loan funds equitably among the population of all eligible applicants who apply by the established priority deadline date.  Students who require additional funds to cover their expenses and those who are not eligible for need-based aid may wish to consider PLUS or private loans.

Study Abroad and Cost of Attendance
Students who wish to study abroad are able to request an adjustment to their Cost of Attendance to be able to apply for financial aid to help cover the cost of their program. Students should work with the Study Abroad and Global Engagement Office to discuss programs and associated expenses. Contact the office at 816-235-5759, international@umkc.edu, or http://www.umkc.edu/international.

Special Circumstances

During the academic year, if you and/or your family experience circumstances that impact your financial situation, you may be able to file a Special Circumstances Appeal Form. The current form can be downloaded at http://finaid.umkc.edu/forms/. Below is a list of situations that can be considered, by federal regulation, for possible changes to either a student’s Cost of Attendance or Expected Family Contribution.

Separation/Divorce/Death The situation must have occurred after the FAFSA was filed.
Reduction of Income Expected income has changed due to unemployment, reduced wages, or a change in untaxed income and benefits. Adjustments will usually not be made for the dependent student who has experienced a loss in his or her income.
Unusual Medical/Dental Expenses Unusual medical and/or dental expenses incurred that are not covered by insurance and are in excess of 7.5% of the reported Adjusted Gross Income for 2017.
Elementary/Secondary Tuition Elementary or secondary school tuition paid for dependent children.
Child Care Expense Childcare paid for dependent children.
Repairs to Student’s Vehicle Repairs to student’s vehicle made during the fall, spring, and/or summer semesters.
Required Books and/or Supplies Books and supplies exceeding the standard allowance.
Personal Computer Purchase **Can only occur once per degree program
Computer purchase for educational use. The cost of the PC (including printer and software) cannot exceed $1,500 unless the student’s academic unit sends documentation supporting the student’s need for equipment that warrants additional costs. **Read Personal Computer Policy on our website

Dependency Override Appeals

The U.S. Congress and Department of Education determine the criteria for whether a student is considered dependent or independent of their parents for financial aid purposes.

If you feel there are extenuating circumstances that might warrant re-evaluation of your dependency status, provide the following information so that your financial aid administrator may make this determination. You may be asked for additional documentation depending on your individual situation.

The current appeal form can be downloaded at http://finaid.umkc.edu/forms/.

Loan Information

Federal Direct Student Loan (Direct Loan) Fees

Federal Direct Loan awards have origination fees. Current loan origination fees can be found at StudentAid.gov. Because of these fees, the actual Direct Loan amounts applied to your university student account will be lower than those listed on your award notification page in Pathway. Loan origination fees are subject to change based on the loan’s disbursement date.

Subsidized vs Unsubsidized Federal Direct Loans

The Subsidized Federal Direct Loan is a need-based loan, while the Unsubsidized Federal Direct Loan is not. Students borrowing the Subsidized Loan do not pay interest on the loan while they are enrolled at least half-time; conversely, students borrowing the Unsubsidized Loan will have interest accrue while they are enrolled in school. You may defer the interest payments on an Unsubsidized Loan until you graduate; however, this will result in a higher loan payment over the life of the loan, so you will pay more in the long run.  Graduate students are not eligible for subsidized loans.

Completing Loan Entrance Counseling

First-time UMKC Direct Loan borrowers must complete loan entrance counseling before receiving a loan disbursement. You can complete entrance counseling online, at any time, by visiting StudentAid.gov.

Completing a Direct Loan Electronic Master Promissory Note

Instructions for completing a Master Promissory Note (MPN) for a Federal Direct Loan, a Parent Loan for Undergraduates Students (Parent PLUS) or a Graduate PLUS Loan are at StudentAid.gov. You will need to have your Federal Student Aid ID (FSA ID) that you used to complete the FAFSA to be able to complete your MPN and review important information regarding your loan account online. If you do not want to complete an electronic MPN, you may complete a paper MPN. If you would like to complete a paper MPN, please contact the UMKC Financial Aid & Scholarships Office.

Federal Direct Parent PLUS and Grad PLUS Loans

The Federal Direct Parent PLUS Loan and Federal Grad PLUS Loan are intended to assist students who are not eligible for other types of financial aid, who have remaining financial need after other forms of financial aid have been awarded, or who are not eligible to receive need-based aid. The maximum amount that can be borrowed each year is the cost of attendance minus all other financial aid awarded. For Parent PLUS Loans, the PLUS borrower is the parent of a dependent undergraduate student; for Grad PLUS Loans, the borrower is the graduate or professional student. Both the Parent PLUS Loan and the Grad PLUS loan are credit-based.

When completing the Parent PLUS Loan Application, the parent is required to indicate the amount they wish to borrow. If you do not know the amount you want to borrow, review your award in Pathway. The parent is eligible to borrow up to the amount listed. The parent may request a lower amount.

To initiate the Parent PLUS loan process, a parent must:

**For detailed instructions, please review the Parent PLUS Loan Guide

To initiate the Grad PLUS process, a graduate or professional student must:

  • Complete Grad PLUS Entrance Counseling
  • Complete the Grad PLUS Master Promissory Note

Private Loan Sources

If you have considered all the federal loan options and you feel that you need additional financing to meet your educational costs, see https://finaid.umkc.edu/financial-aid/loans/#other for information on private loans. Apply for private loans separately and be sure to compare their rates and terms with the Parent PLUS Loan and Grad PLUS Loan.  The maximum that can be borrowed each year is the Cost of Attendance minus all other financial aid awarded.

Private Education Loan Application and Solicitation Disclosure

Receiving Your Financial Aid

How Will I Receive My Financial Aid?

Disbursement to your Student Account

Grants, scholarships, and loans administered by the Financial Aid and Scholarships Office are disbursed to your university student account to pay charges for tuition, fees, university-operated housing, and other university charges.  Financial aid awarded for a specific term can only pay for charges for that same term or a term within the same academic year.

Aid that Exceeds your Charges

Students whose financial aid exceeds the charges on their university student account will receive a refund to pay other educationally related expenses. You may choose to have your refund deposited directly to your personal bank account. If you do not choose this option, the refund (in the form of a check) will be mailed to your local (“current”) address as listed on Pathway. If your parents are borrowing through the Parent PLUS Loan program, the refund will be disbursed according to instructions the parent provided on the Parent PLUS Loan Application.

A note about refund checks: Not cashing a refund check does not cancel any loans you have been awarded.  To cancel a loan, you must return the check to the FASO with an explanation that you do not want the loan.

Work-Study Employment

Work-Study is a federal program and awards are earned as wages by working for Work-Study employers located both on and off-campus.  If you do not receive work-study, a written request may be submitted to the Financial Aid and Scholarships Office. Requesting Work-Study does not guarantee you will receive the award, and receiving an award does not guarantee you will get a job. Funding varies from year to year. In order to work, an award must be in place for each term.  As with other federal aid, students must be enrolled at least half-time and be making Satisfactory Academic Progress in order to participate. Jobs, including community service, on and off-campus are posted on Handshake.  Students review the jobs and contact the supervisor(s) listed on the job(s) of interest. Once a job is obtained, students work approximately 15-20 hours per week and receive a paycheck every two weeks. Students are not guaranteed to earn the full amount of their award, and awards are generally $4,600 for Fall/Spring and $3,600 for Summer.

Private Scholarship Checks

If your check is sent to you and made payable to you, it is your responsibility to report this resource to the Financial Aid and Scholarships Office and to apply any funds necessary to your university student account.  If your scholarship check is sent to the university, it will be disbursed to your university student account, for the current term, unless otherwise specified by the scholarship sponsor. Payments are usually processed within two weeks. If the payment creates a credit balance on your university student account, the credit will be refunded to you either by check or by direct deposit to your bank account (see above). If your scholarship check is sent directly to you, but it is made out to the university, you should submit the check to the Financial Aid and Scholarships Office for processing. If your scholarship check is sent directly to you, and it is made co-payable to you and the university, endorse the check and submit it to the Financial Aid & Scholarships Office.

When Will I Receive My Financial Aid?

Financial aid is paid (disbursed) to student accounts no sooner than 10 days prior to the beginning of the term for which you have enrolled.  Students, who have completed all requirements for disbursement, will typically receive excess funds (if applicable), 2-3 days before classes begin.

Thereafter, students will receive their aid after they have:

  1. Responded to all requests for additional information.
  2. Enrolled (may not be wait-listed or auditing) in at least the number of hours your aid is based on. Keep in mind that being on a waitlist for a class does not count as being enrolled.
  3. Completed/signed all applicable promissory notes.

Satisfactory Academic Progress Policy

Financial aid, whether federal, state, or institutional, is intended to assist you in making successful progress toward completing your degree. In order to ensure funds are being used toward this purpose, federal regulations require schools to have a policy and a procedure to measure the academic progress for all students. This is known as Satisfactory Academic Progress (SAP). Visit our Satisfactory Academic Progress page for details on how we monitor SAP, what the requirements are, and what happens to your aid if you fail to meet SAP.

Refund Policy and Return of Title IV Aid

Tuition Refund Policy

The university has a tuition refund policy that stipulates the amount of tuition and fees that is refunded to a student who withdraws from classes during a term.  The Registration and Records Office determines specific refunds dates each term and publishes them in the Schedule of Classes on the web (www.umkc.edu/Registrar).  Students must notify the Registration and Records Office immediately and follow specific withdrawal procedures.  Go to the Registrar’s website to review and initiate the process (www.umkc.edu/Registrar).

Return of Title IV Financial Aid Policy

IMPORTANT NOTE:  This policy is NOT the same as the University’s tuition refund policy published in the UMKC Class Schedule. See the Financial Aid and Scholarships Office Return to Title IV and Total Withdrawal Policy for a full overview.

If you officially withdraw from all classes in a term or fail to complete at least one course within a semester, the Financial Aid and Scholarships Office is required to calculate the amount of financial aid you have earned as well as the amount of aid you did not earn. Aid that was not earned, must be returned to the appropriate federal financial aid program. As a result, you may still owe unpaid institutional charges to UMKC. Institutional charges that were previously paid by the federal funds may no longer be covered after the federal funds are returned. This includes any refund check you may have received as a result of federal funding.

Please stop by the Financial Aid and Scholarships Office to speak with your financial aid coordinator if you are planning on withdrawing from all of your courses.

UMKC Policies Related to R2T4 and Withdrawal

 Withdrawals

Add Drop Deadlines

Leave of Absence

Additional Academic Regulations and Information

Tuition and Fee Refund Information

Additional Important Policies

The University of Missouri—Kansas City is required by law to make available to enrolled students, prospective students, and their parents, certain information about its operations. Such information pertains to (1) general institutional operation, (2) financial aid, (3) general completion and graduation rates, (4) annual security report, (5) completion and graduation rates for student-athletes, and (6) athletic program participation rates and financial support.  This information is readily available to students on the Registration and Records website for Consumer Information.

Additionally, a complete list of Financial Aid policies, including those not discussed in this document, are available on the Financial Aid and Scholarships website.