Maintain Aid Eligibility

Enrollment Requirements

Each type of aid is awarded and will be disbursed based on the number of credit hours indicated in your important messages on Pathway.  You see this message when you accept/decline your financial aid.

If you will not be enrolled in the required number of credit hours indicated in Pathway, you must notify the Financial Aid & Scholarships Office prior to aid disbursement so that adjustments, if necessary, can be made.

Learn more

The Financial Aid Office reviews enrollment levels at the end of the fourth week of courses each semester which is the Census Date. Students must be enrolled at least half-time to receive Direct Loans, Direct PLUS Loan, and/or Perkins loans.

Enrollment Levels for the Fall, Spring, and Summer Semesters

UndergraduateGraduateLawHealth Professional
Required Credit Hours*Financial Aid Enrollment Status
12+ Credit HoursFull-Time
9 - 11 Credit HoursThree Quarters Time
6 - 8 Credit HoursHalf-Time
5 or Less Credit HoursLess Than Half-Time
*Courses which do not count toward your undergraduate degree are not taken into consideration for the purposes of awarding or disbursing federal financial aid. For example, courses taken for audit or at the graduate level that have not been approved for undergraduate credit do not count as part of the required number of credits for financial aid disbursement.
Required Credit Hours*Financial Aid Enrollment Status
9+ Credit HoursFull-Time
7 - 8 Credit HoursThree Quarters Time
5 - 6 Credit HoursHalf-Time
4 or Less Credit HoursLess Than Half-Time
*Courses which do not count toward your graduate degree are not taken into consideration for the purposes of awarding or disbursing federal financial aid. For example, courses taken for audit or at the undergraduate level that have not been approved for graduate credit do not count as part of the required number of credits for financial aid disbursement.
Required Credit Hours*Financial Aid Enrollment Status
10+ Credit HoursFull-Time
5 - 9 Credit HoursHalf-Time
*Courses which do not count toward your Law degree are not taken into consideration for the purposes of awarding or disbursing federal financial aid. For example, courses taken for audit or at the undergraduate level that have not been approved for graduate credit do not count as part of the required number of credits for financial aid disbursement.
Required Credit Hours*Financial Aid Enrollment Status
12+ Credit HoursFull-Time
*Courses which do not count toward your health professional degree are not taken into consideration for the purposes of awarding or disbursing federal financial aid. For example, courses taken for audit or at the undergraduate level that have not been approved for graduate credit do not count as part of the required number of credits for financial aid disbursement.

Attendance Requirement

Federal regulations require that students begin attendance or have participated in each of their classes in order to receive federal financial aid.  Failure to begin a course will result in an administrative drop and may result in an adjustment to your financial aid.

Learn more

What is considered attending/participating in a course?  A student is considered to have begun attendance or participated in a course if they have done one of the following:

  • Physically attended a class with direct interaction
  • Submitted an academic assignment
  • Taken an exam, interactive tutorial, or computer-based instruction
  • Attended a school-assigned study group
  • Participated in online discussion about academic matters
  • Initiated contact with a faculty member to ask about subject studied

Please note that if  you are taking an online class, through Blackboard or some other Online method, that logging into that system is NOT considered confirmation that you began attendance in the course.

Additional Information on UMKC’s Administrative Drop Policy can be found in the UMKC Catalog.

Changes to Your Enrollment

If you are considering adding, dropping, or withdrawing from coursework and are receiving Financial Aid, your aid may be affected.  There is more information below about specific circumstances which may impact your aid.

We recommend you contact our office for further assistance before making any changes to your enrollment.

Learn more

Census Date

At the end of the add/drop period for the standard semester (first four weeks in fall/spring, second week in summer), your enrollment status is considered ‘frozen’ for financial aid purposes. Once the Census Date occurs, financial aid and cost of attendance for the term may need to be adjusted to reflect actual enrollment.

For example, if you were previously paid financial aid as a full-time student but as of the Census Date are considered a half-time student, your cost of attendance would be reduced to reflect half-time enrollment and all financial aid adjusted to reflect half-time eligibility.

Withdrawing AFTER the Census Date

If you withdraw from courses after the fourth week of the term, you may be impacted by the federally required Satisfactory Academic Progress (SAP) Policy. This policy requires that students make progress toward the completion of their degrees within a specified time frame. See our SAP Policy for more information.

Shorter Session Coursework Changes

All students who enroll in coursework that does not span the entire semester (4-week, 5-week, or 8-week) will receive a hold (FA8-8 week session R2T4) on their account. This hold will require students to speak with a financial aid representative before they will be able to withdraw from or add any coursework. Changes to your enrollment status while enrolled in shorter session coursework may cause changes to your financial aid awards.

Total Withdrawal

When you withdraw from all coursework, the Financial Aid & Scholarships Office is required by federal regulations to calculate the amount of financial aid you are eligible to retain. The Return to Title IV Aid Policy and process is used to determine if you will be required to repay disbursed aid from the term.  If you intend to totally withdraw from a semester you should thoroughly read the Return to Title IV Aid Policy and seek the counsel of a Financial Aid & Scholarships Office staff member prior to totally withdrawing from a semester.

Unofficial Withdrawal (Never Attended/Stopped Attending)

If you stop attending all classes without formally notifying the Registration and Records Office, you are considered to have ‘unofficially withdrawn’. Unofficially withdrawn students that received federal financial aid must also go through the Return to Title IV calculation. The calculation will be made using the 50% point of the semester as the withdrawal date unless the last date of your attendance in a class can be documented.

The decision to withdraw from the University is often complicated and it is important that you understand all your options. If you find yourself considering withdrawal, please consult with your academic advisor, and please stop by the Financial Aid and Scholarships Office to speak with the Return to Title IV coordinator.

Courses which are assessed with withdrawal (“W”) grades, not reported (“NR”) grades, failed grades (“F”) and/or with incomplete (“I” ) can negatively impact students’ progress toward their degrees. Failing to meet Satisfactory Academic Progress requirements can result in termination of future financial aid. It is important that all students thoroughly read and understand the Satisfactory Academic Progress Policy.

Repeated Coursework

Students may only receive federal aid for one repetition of a previously passed course (grade of D or better).  Once a student has completed any course twice with a passing grade, they are no longer eligible to receive aid for that course.  However, if a student fails a course, they can retake and receive financial aid for the course until they have received a passing grade.  Students who fail coursework should review the Satisfactory Academic Progress policy to ensure that they are maintaining academic progress.

Learn more

Example

A student takes a course and receives a passing grade of ‘D’, but needs a ‘C’ in this course to count towards their degree requirements. The student takes the course again the following semester and earns another ‘D’.  Although the student needs to retake the course to earn credit for his or her degree, they are no longer eligible to receive federal aid for that class.

The student cannot use that course toward enrollment for financial aid purposes. If the same student is taking 12 credits including the 3 credit hours that are considered to be a third repeat, only 9 credits will count toward federal financial aid eligibility. This will affect the student’s cost of attendance and may reduce the amount of financial aid the student is eligible to receive.

NOTE: This policy does not apply to courses in which you are expected to enroll on a continuing basis, such as music courses.

Satisfactory Academic Progress

All UMKC students are subject to the Satisfactory Academic Progress (SAP) policy and must meet the standards of the policy to receive all types of federal, state, and university financial aid administered by the UMKC Financial Aid and Scholarships Office.

  • Eligibility is reviewed after each semester
  • Students not meeting SAP requirements may be on ‘warning’ and continue to receive financial aid OR
  • Students not meeting SAP requirements will be notified that they have failed SAP and may appeal.
Learn more

UMKC’s policy is different for undergraduate, graduate and professional students. Non-degree seeking students are exempt.

Students enrolling for their first semester at UMKC are considered to be making satisfactory academic progress.  Some forms of aid may require higher standards to maintain eligibility.

Students who left UMKC while not making satisfactory academic progress and are readmitted to UMKC must file an appeal with the UMKC Financial Aid and Scholarships Office.

Study Abroad

Students who would like to study abroad can find additional information from UMKC’s International Academic Programs Office.

Most federal, state and some campus-based aid can be applied to the costs of studying on most UMKC or UMKC Partner study abroad program. Make sure to notify the Financial Aid and Scholarships Office if you plan to study abroad as additional paperwork will need to be submitted after you have been approved to participate in a program.

Learn more

Students must maintain at least part-time enrollment to be eligible for financial aid each semester, including while studying abroad.

International Academic Programs also offers a limited number of study abroad scholarships each year to qualified applicants and a number of departments offer scholarships for study abroad. Awards typically range from $500 – $1,000. In addition, there are a growing number of third-party scholarships available expressly for study abroad. Inquire at International Academic Programs for more information.